Lead, Subcontracts – 14 Months Limited Term

The Subcontracts Lead is part of a team focused on the management of subcontracts to support new vessel construction. The role is focused on the subcontracting activities from preaward activities, including the management of the entire bid process, proposal analysis, the formation of the subcontract to post-award and all the activities associated with the management of the subcontracts. The role requires the management of a number of work packages, negotiation of standard subcontract business terms and conditions, ongoing administration of subcontract elements including milestones, deliverables, issues, action items and payments. The scope of the role includes serving as the point of contact for the commercial aspect of a subcontract as required for the execution of one or more projects.

The Lead will manage all aspects of schedule delivery for the assigned project. In addition, the lead will be responsible for a small team of specialists.

Note: Due to business needs, this position is required to be fully on-site based at 2 Pemberton, North Vancouver.

What you’ll do

Team Leadership:

• Effectively oversee the preparation and issuing of subcontracts and creation of purchase orders
• Support team to manage bid process including supplier and stakeholder engagement to meet required bid schedule
• Provide supervision, training and assistance to team members
• Provide individual support to team members to resolve major problematic issues (performance, cost, etc.)
• Facilitate goal setting, progress reviews of the goals, and performance reviews for direct reports
• Preparing and issuing Request for Proposal documents by preparing the commercial content and Bid Process Management:
• Managing the prequalification and selection of bidders, RFI/RFP commercial preparation and obtaining the technical content.
• Maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendums if required.
• Conducting bid opening ceremonies and managing bid clarification meetings.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Meeting scheduled milestones from the RFP thru Award.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Preparing and issuing the Subcontracts for execution.
• Issuing letters of regret to unsuccessful suppliers.

Subcontract Management:

• Supporting team in delivery of portfolio of subcontract through the bid phase and into delivery.
• Managing and controlling change relating to cost and schedule.
• Monitoring and reporting on supplier’s progress and conduct progress meetings.
• Approving payments, ensuring that contract deliverables have been achieved and approved prior to payment.
• Administering supplier claims.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting deliverables to ensure on time receipt of deliverables
• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Maintaining various registers and as per project specific instructions.
• Ensuring deliverables and inputs from all stakeholders.
• Managing performance of suppliers.
• Performing subcontract close-out.

What you’ll bring

• Leading complex projects – shipbuilding preferred but heavy engineering projects
• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• A minimum of 8 years’ experience in procurement or contract administration, preferably in the shipbuilding industry.
• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The
• Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• Experience in a project environment on capital projects.
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts
• Advanced procurement skills and ability to effectively administer major service subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Proven ability to administer large high value packages with a high complexity including the ability to incorporate the specifications into request for proposal packages, to lead the bid evaluation and selection, coordinate negotiation, and execute subcontracts.
• Team leadership
• Track record of making sound business judgment and decision-making skills in a manner consistent with the essential job functions.
• Proven experience in leading complex multi-discipline supply chain projects
• Strong negotiation skills.
• Extensive administrative skills and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.
• Strong customer service and diplomacy skills.
• Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
• Excellent oral and written communication and presentation skills.
• Proficient in Microsoft Office suite (Word/Excel/PowerPoint).
• Ability to work effectively with limited direction and function as a key team member.
• Excellent understanding of procurement processes and corporate governance principles.
• Strong interpersonal skills and ability to work in a team environment.
• Extensive knowledge and experience with supply chain and complex subcontracting

Why you’ll love working here

• This role provides you a very competitive salary in line with the successful candidate’s experience.
• We also provide a best-in-class health and wellness benefits package for this position that includes such things as full health care (including unlimited physiotherapy), dental, vision, medical leave coverage, wellness/fitness reimbursement for memberships or registration fees, and an Employee Family Assistance Program (EFAP) through Homewood Health.

The estimated salary for this position is $106,900 – $128,300. In determining final salary, Seaspan considers many factors including the successful Candidate’s skillset and experience as well as position location and internal equity. The final base salary offer will be at the Company’s sole discretion and presented as part of a competitive total compensation package.

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