Segment Coordinator

Job Description:

What are we looking for?

• An exciting opportunity for a self-directed individual to work with eight senior leaders and provide exceptional segment coordination, executive leadership and administrative support, work on P&O projects and internal communications projects. This role is dedicated to Pet Nutrition, but also provides the opportunity to work with all One Mars Canada segments. The successful candidate must thrive in a fast- paced environment and prioritize all assigned responsibilities proactively and be adaptable in managing the complex need of multi stakeholders with discretion.As an integral associate to Pet and One Mars segments, you will be responsible for efficient management of the segment leadership calendars and agenda, meeting and events planning and organization, segment communication and P&O support to provide quality outputs.

What will be your key responsibilities?

• Support Canada Pet Nutrition (PN) leadership team on annual business cycle meetings, minutes, next steps and agenda planning and coordination.
• Support Canada PN leaders in calendar management, travel arrangements and expenses.
• Coordinate, schedule, plan and organize logistical details for the segment events, meetings and support One Mars events at Bolton including Town Halls, seasonal events etc.
• Owning, preparing, updating and distributing business documentation.
• VIP agenda management.
• Invoice processing (Ariba).
• Communicate with internal and external business associates, prioritizing and directing inquiries to appropriate resources.
• Support P&O in project work including but not limited to Mars Stars & other recognition programs, onboarding, early talent programs, and Great Line Manager experience.
• First point of contact for associates on general questions on systems and policies, resolving first tier issues and escalating as appropriate. Make recommendations based on associate feedback to site leadership team to help improve associate relations and engagement.
• Collaborating with the internal Comms team to keep associate facing segment specific communications up to date and participate in planning/execution of activities (bulletin boards, screens etc).

Skills for the Role:

• Manages Confidentiality.
• Proactiveness/Shows Initiative (Delivers and make suggestions for CI).
• Customer Oriented/Adaptable and Agile.
• Very good at Prioritizing.
• Bilingualism in French is highly preferred.

What can you expect from Mars?

• Work with over 140,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

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Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.