Document Controller (Short-Term Assignment)

Document Controller (Short-Term Assignment)

Mississauga, ON, Canada Req #583

Wednesday, January 29, 2025

Document Controller

Overview:

CAM Industrial Solutions, a leader in industrial services and one of the fastest-growing privately held companies in Canada and the United States, is seeking a high-impact Document Controller to join our dynamic team. At CAM, we believe “good” is never good enough. We aim for excellence in everything we do, and we’re looking for individuals who share that same drive, take pride in their work, and thrive in a collaborative, high-performance environment.

If you are passionate about continuous improvement, teamwork, and making a meaningful impact, we encourage you to apply and become part of our forward-thinking organization.

Visit us at https://www.camindustrialsolutions.com/ .

Position Summary:

The Document Controller is responsible for managing the lifecycle of project documentation to ensure accuracy, accessibility, and compliance with company and client standards. This position works closely with Procurement, Construction, and Project Management teams to provide seamless documentation control and support. The Document Controller will play a key role in maintaining organized project files, ensuring adherence to quality standards, and supervising document control staff to foster a collaborative and efficient work environment.

NOTE: This temporary, full-time position is expected to last 2-3 weeks or until project completion.

Primary Responsibilities:

• Establish and maintain project requirements and file systems.
• Write project-specific Work Instructions and sections for the Project Execution Plan (PEP).
• Collaborate with Procurement, Construction, and Project Management teams to align documentation processes.
• Generate weekly project status and documentation reports.
• Attend and actively participate in project and departmental meetings.
• Process engineering documentation and track client-reviewed materials.
• Log, track, and manage client standards and documentation.
• Coordinate vendor drawings and documentation routing.
• Oversee workload distribution and provide training and supervision for document control staff.
• Compile and assemble Vendor Equipment Data Manuals.
• Reconcile project documentation across client systems, CAM systems, and archive originals.
• Define staffing roles, responsibilities, and staffing plans, including forecasting manhours.
• Foster a team-oriented atmosphere while evaluating document control staff performance.
• Advise supervisors on training needs and provide recommendations for improving quality, productivity, and adherence to deadlines.

Qualifications:

• Minimum of 5 years of experience in document control, preferably in an engineering or industrial setting.
• Strong understanding of engineering documentation and the ability to read and interpret technical drawings.
• Proficiency in software such as Lotus Notes, Adobe Acrobat, Microsoft Word, and Excel.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills, with the ability to interface effectively with cross-functional teams.
• Demonstrated ability to lead, train, and supervise document control staff.
• Familiarity with project lifecycle documentation and records management best practices.
• Experience in vendor coordination and document reconciliation is a strong asset.
• Knowledge of quality assurance and continuous improvement techniques.

Equal Employment Opportunity:

CAM Industrial Solutions is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.

Other details

• Pay Type Hourly
• Job Start Date Monday, March 17, 2025